PRIVATE MEETING SPACE

In 2025, the ASTA Field Crop Seed Convention will return to the Hyatt Regency in Orlando, Florida. Important locations to note for ASTA programming are below. Private meeting rooms will be available in the Spring, Celebration & Bayhill areas adjacent to the Regency Ballroom. In addition, Modular Meeting Rooms (10 x 20 and 20 x 20) will be available inside the Seed Expo (Regency Ballroom) and the pre-function space (Regency foyer, atrium) on the conference levels in easy walking distance to the Help Desk, registration, and all content sessions.  

Reminder! To gain access to select your modular or hotel meeting space during FCSC, as well as register your staff, you must complete your company registration via this site first.

Description

Access to solid-walled lockable 10 x 20 meeting room from Tuesday at 4 PM - Friday at 12 PM with locations available inside the Seed Expo and the Regency Foyer and Atrium. Hotel-provided conference table and chairs included for up to 10 people. No F & B minimum is required, but hotel F & B may be provided for on-consumption items by request. Full-color floor to ceiling panel branding of exterior wall of modular meeting room walls, giving you 160 sq. ft. of brandable canvas that everyone will see throughout the conference! 

Description

Access to solid-walled lockable 20 x 20 meeting room from Tuesday at 4 PM - Friday at 12 PM with locations available inside the Seed Expo and the Regency Foyer and Atrium. Hotel-provided conference table and chairs included for up to 10 people. No F & B minimum is required, but hotel F & B may be provided for on-consumption items by request. Full-color floor to ceiling panel branding of exterior wall of modular meeting room walls, giving you 160 sq. ft. of brandable canvas that everyone will see throughout the conference! 

Description

Access to Hyatt conference team to book ASTA-contracted hotel meeting rooms for your private business meetings. F&B/Revenue minimums ranging from $1,500 - $3,500 per day + service/tax will apply to ensure proper service and maintenance of the space. Specifications provided on this form are provided to the hotel to assist in assigning meeting room locations. Companies not signing guarantee forms with the Hyatt within a timely manner upon receipt may lose space on hold and ASTA cannot guarantee additional meeting room availability.

PRICING - MODULAR MEETING ROOMS

   

Member Pricing

10 x 20 - Fits up to 10 guests at a conference table

$3,500

20 x 20 - Fits up to 24 guests at a USH or round tables

$3,950

Non-Member Pricing

10 x 20 - Fits up to 10 guests at a conference table

$4,750

20 x 20 - Fits up to 24 guests at a USH or round tables

$5,250

PRICING - PRIVATE HOTEL MEETING ROOMS

   

Member Pricing

$500 per meeting room

Non-Member Pricing

$1,250 per meeting room

There are a limited number of private hotel meeting rooms available. Once a private meeting space request has been paid for via this site, you will be connected within three (3) business days with a Hyatt hotel partner to begin formalizing your meeting room needs.

Daily Revenue Minimums ranging from $1,500 to $3,500 per day (+ service + tax) based on the size and location of your meeting room will be charged by the hotel. Your company will be responsible for the prompt payment and return of all related paperwork directly with the hotel for use of their private meeting space. All meeting room locations will be confirmed for your company by November 21, 2025.  

KEY CONFERENCE LOCATIONS

ASTA Seed Expo & Content Sessions

 

Seed Expo - Regency R - V

Modular Meeting Rooms - Seed Expo & Regency foyer

General Session - Regency O - P

Networking & Meals: - Seed Expo & Regency atrium

Hotel Private Meeting Space Options

 

Barrel, Coral, Manatee, Peacock & Rock Spring Rooms (Convention Level)

Rainbow & Silver Spring Rooms (Regency level) 

Bayhill Rooms 17 - 33

Celebration Rooms 1 - 16

Columbia Rooms 34, 35, 36 & 37 (3rd floor)

 

Ready to Confirm Your Participation? Click Below to Register!