Private Company Meeting Spaces/Events

Planning on hosting your own meetings or events during the CSS & Seed Expo? Regardless of whether you're looking for a small meeting room, guest room suite, or even a large ballroom space, ASTA has got you covered. 

New this year, there is a streamlined process for lining up your private event space or suite request. Simply contact our affiliates coordinator, Sarah Miller, at the Hyatt Regency Chicago, who will manage your space in accordance with ASTA parameters automatically. Please note that affiliated meeting rooms reserved in connection with our conference are subject to the Meeting Space Approval Process and Rules and Regulations.

Hyatt Regency Chicago Contact: Sarah Miller or 312-239-4539
Swissotel Contact: Phyllis Washington or 312-268-8230

ASTA has a process to facilitate companies' own plans surrounding the conference:

  1. All affiliated meetings, suites and events that are independently planned outside of ASTA must include a nominal function space fee that supports the overall ASTA event.
  2. Your request will be reviewed against the ASTA schedule, considering the day/time/size of your function. All functions that gather 30 persons or more must be scheduled during designated permissible time frames, as designated solely by ASTA, in order to avoid conflicts with core conference session and event times. 
  3. Your request can be for either the Hyatt Regency Chicago or the Swissotel Chicago (the two official ASTA hotels). Note: if your request is for the Swissotel, please contact Jennifer Crouse at jcrouse@betterseed.org to coordinate your request.
  4. The Hyatt Regency Chicago staff will coordinate all detailing for your space, including food and beverage, setup and audio visual, and will provide guidance on compliance with ASTA rules and regulations to make the process as efficient as possible for your space registration.

Questions? Contact Jennifer Crouse at jcrouse@betterseed.org.